An Exchange distribution list is different from a personal contact list. Contact lists are only viewable by you and are stored within your mailbox.  Distribution lists are address lists that are set up centrally on the mail system and are accessible by all.  Distribution lists can be nested inside other groups or lists  to spread out the administrative burden of maintaining them.

A message to the distribution list created is delivered to all the recipients. Recipients of the emails sent to the list will see their own names and the names of all the other recipients on the To line of the message. This is instead of seeing the name of the distribution list that the originator used.

Uses of a distribution list

You can use distribution lists in messages, task requests, meeting requests, and other distribution lists.

Features of a distribution list

There are two different roles for each distribution list - Owners and Members.

Requesting a distribution list

To request a distribution list you will need to submit this form. Please note that for efficiency's sake we prefer not to create a list unless there are at least 3 people or email addresses to go into it.

The Service Desk will require the following information:

Using a distribution list

You can access a distribution list using Outlook, Exchange email on a mobile device and on Webmail.

To address an email to a distribution list: