OneDrive is Microsoft's Cloud File-Synchronisation software. It automatically uploads a copy of your files to the Microsoft Cloud so they can be accessed from other devices (via the OneDrive client or the web interface), shared with other people, or even worked on by multiple people simultaneously. The University of Cambridge provides 5TB of storage with OneDrive for every staff member.
A video explaining the basics of OneDrive for Business can be seen HERE
Please read the UIS page on Data Security Classification and Guidance regarding OneDrive: https://help.uis.cam.ac.uk/service/storage/onedrive/security-guidance
This guide will walk you through the steps to copy your data from your PC to OneDrive.
Is it installed?
First you need to check you have the OneDrive client installed, and it is signed in. Open File Explorer (My Computer) (click the Windows button in the bottom left of your screen, type explorer and click on File Explorer).
If you are logged in to the University's OneDrive, you should see "OneDrive - University of Cambridge" listed as a folder on the left:
If so, you already have OneDrive installed and signed in, and can go straight to Copying data to it!
You may also see other OneDrive subscriptions if you have an account at another institution, or a personal Office 365 subscription as below. The name tells you which account(s) you are logged in to.
Not signed in to OneDrive?
If your OneDrive icon is grey and has a line through it then you are not signed in yet:
To sign in, click on the OneDrive icon, then click on "Sign in":
Enter your @cam.ac.uk email address, click "Sign in" (or press enter) and when prompted enter your Raven password to sign in:
Not signed into the University of Cambridge?
If you see OneDrive but belonging to a different institution, then you have the client but are signed in with another account - and so need to add the University of Cambridge to your OneDrive Client:
Note: Once you sign in to OneDrive your "Documents", "Desktop" and "Favourites" folders will redirect to OneDrive. This means that any files in those common locations will be moved into the OneDrive cloud and then synchronised back to your computer.
To copy data to your OneDrive you can either upload it via the web interface, or (recommended) sign into the OneDrive client and copy-and-paste the data into the OneDrive folders.
Please note: If you have a lot of data in your Home-drive Documents folder, it may be advisable to copy the files into OneDrive on a computer in the office rather than over the VPN.
Copying using the OneDrive Client
Copying via the Web Interface
This is not recommended, as it is likely to be slower and any failure will mean you have to manually re-copy the files. If you close the web browser window/tab it will stop the upload.
If you are receiving an error when trying to sign in to OneDrive that you don't have a OneDrive account you may need to follow the UIS guide on logging in and configuring it the first time:
OneDrive will automatically sync your data to the Microsoft Cloud, allowing you to access it on any other computer either by signing into the OneDrive client, or by going to the OneDrive website - https://onedrive.live.com/about/en-gb/signin/ - entering your firstname.lastname@example.org email address, and when prompted entering your Raven password.
By default OneDrive uses "Files on Demand" - this means that files will be visible to you in the OneDrive Client, but will only be downloaded to your PC when you try and open them, saving space on your local disk. Any files you save on your PC to your OneDrive folder will be stored on your PC and uploaded to the OneDrive Cloud.
For guidance on sharing files & folder and managing access please see our page OneDrive - Sharing Files & Folders